📂 Menu—PERSONNEL – Normex

Overview

On the left side of the dashboard, you will find the Personnel section, displayed as a vertical navigation menu. By default, each module displays up to seven entries when you open it. If there are more than seven items available, you can also modify the number of displayed entries according to your preferences.

Why it matters

The modules within the Personnel section play a critical role in ensuring that employees are properly trained, qualified, and aligned with organizational and regulatory requirements.

Together, these tools make the Personnel section a vital component of the platform, helping your organization maintain accountability, reduce compliance risks, and support a strong culture of safety and responsibility.

MODULES INVOLVED

Employee

Overview

💡This section is only available to the Manager profile💡

The View Employee section is structured to document and track employee training and related information:

Employee – Name of the employee

Emp. ID – Unique identification number for the employee

Department – The department or team the employee belongs to

Required Training – Trainings or certifications the employee must complete

Completed By – The individual who recorded or verified training completion

Status – Current status of the training (e.g., completed, pending, overdue)

Comments – Additional notes or observations regarding the employee’s training

Details – Further information or supporting documentation

This section centralizes employee training records for clarity, compliance, and easy reference.

Why it matters

It ensures employees are properly trained, supports regulatory and safety compliance, improves workforce competency, and helps track and manage ongoing employee development.

Step-by-step actions

1 — Open the Personnel Section

From the left-side dashboard menu, click on the Personnel section to access personnel-related modules.

2 — Select “Employee”

Within the Personnel section, select Employee to view existing employee records.

3 — Create Employee

Click the purple “Create Employee” button located at the top left of the page.

A form will open where you can:

Select the Location

Enter the Employee Name

Enter the Employee ID

Enter the Employee Phone

Select the Start Date

Select the End Date

Select the Department

Select the Required Training

Enter Comments

Select the Status

Once completed, click Submit to create the employee record.

4 — View Required Training

Click the green “View Required Training” button.

This displays the list of required training records.

5 — Modify or Delete Required Training

To update an existing required training record, click the green pen icon next to the record.

To delete a required training record, click the red trash can icon.

6 — Create Required Training

Click the purple “Create Required Training” button.

A form will open where you can:

Select the Location

Enter the Required Training

Click Submit to save the required training.

Training

Overview

💡This section is only available to the Manager profile💡

The Training section is structured to document and manage training sessions within the organization:

Training Title – Name of the training program or session

Description – Overview or objectives of the training

Trainer – Individual responsible for delivering the training

Trainees – Employees or participants attending the training

Frequency – How often the training is conducted (e.g., annual, quarterly)

Completed By – The person who recorded or verified completion of the training

Comments – Additional observations or notes regarding the training

Documents – Supporting materials, manuals, or resources

QR Code – Optional QR code for quick access to training records or materials

This section centralizes training records to ensure consistency, traceability, and easy access to information.

Why it matters

It ensures employees receive required training, supports regulatory compliance, enhances workforce competency, and provides a clear record for audits and management oversight.

Step-by-step actions

1 — Open the Personnel Section

From the left-side dashboard menu, click on the Personnel section to access personnel-related modules.

2 — Select “Training”

Within the Personnel section, select Training to view existing training records.

3 — Modify or Delete Training Records

To update an existing training record, click the green pen icon next to the record.

To delete a training record, click the red trash can icon.

4 — Create Training

Click the purple “Create Training” button.

A form will open where you can:

Select the Location

Select the Date

Select the Trainer

Enter the Training Title

Select the Trainees

Enter the Description

Enter Comments

Select the Task Frequency

Attach a Training Document

Once completed, click Submit to create the training record.

5 — View Training Questionnaire

Click the green “View Training Questionnaire” button.

This displays the list of training questionnaires.

6 — Modify or Delete Training Questionnaires

To update an existing questionnaire, click the green pen icon next to the questionnaire.

To delete a questionnaire, click the red trash can icon.

7 — Create Training Questionnaire

Click the purple “Create Questionnaire” button.

A form will open where you can:

Select the Location

Select the Training Title

Enter the Question

Enter up to four (4) answer options

Select the Correct Answer

Click Submit to save the questionnaire.

Visitor

Overview

💡This section is only available to the Manager profile and Supervisor Profile💡

The Visitor section is structured to document and manage all visitors entering the facility:

In Time – The time the visitor enters the facility

Out Time – The time the visitor leaves the facility

Visitor Name – Name of the visitor

Visitor Number – Unique identification or badge number

Visitor Type – Category of visitor (e.g., contractor, auditor, guest)

Employee – Employee hosting or responsible for the visitor

Questionnaire – Any pre-entry or health/safety questionnaire completed

Completed By – The individual who recorded the visitor’s information

Comments – Additional notes, observations, or instructions

This section centralizes visitor records for traceability and security.

Why it matters

It ensures proper monitoring and control of facility access, supports health, safety, and security protocols, and provides documentation for audits or incident investigations.

Step-by-step actions

1 — Open the Personnel Section

From the left-side dashboard menu, click on the Personnel section to access personnel-related modules.

2 — Select “Visitor”

Within the Personnel section, select Visitor to view existing visitor records.

3 — Modify or Delete Visitor Records

To update an existing visitor record, click the green pen icon next to the record.

To delete a visitor record, click the red trash can icon.

4 — Create Visitor

Click the purple “Create Visitor” button.

A form will open where you can:

Select the Location

Select the Visitor Type

Enter the Visitor Name

Select the Employee

Select the Date

Enter the In Time

Enter the Out Time

Select the Visitor Questionnaire

Enter Comments

Once completed, click Submit to create the visitor record.

5 — View Visitor Questionnaire

Click the green “View Questionnaire” button.

This displays the list of visitor questionnaires.

6 — Modify or Delete Visitor Questionnaires

To update an existing questionnaire, click the green pen icon next to the questionnaire.

To delete a questionnaire, click the red trash can icon.

7 — Create Visitor Questionnaire

Click the purple “Create Questionnaire” button.

A form will open where you can:

Select the Location

Enter the Visitor Questionnaire Name

Click Submit to save the questionnaire.

GMP Inspection

Overview

💡This section is only available to the Manager profile and Supervisor Profile💡

The Approve GMP Inspection Checklist section is structured to document and formally approve inspections conducted to verify Good Manufacturing Practices (GMP):

Location – The facility or area where the GMP inspection was conducted

Time – The date and time of the inspection

Description – Details of the inspection findings and observations

Completed By – The individual who performed or recorded the inspection

Approved By – The person responsible for reviewing and approving the inspection results

Approval Date – The date the inspection was formally approved

Comments – Additional notes, observations, or required corrective actions

This section centralizes GMP inspection approvals for consistency and traceability.

Why it matters

It ensures compliance with GMP standards, identifies areas for corrective action, supports quality assurance, and helps maintain safe and consistent manufacturing processes.